Revolutionizing FMCG Workforce Management: AI-Driven HR Digital Transformation with Voyon Folks

Client Overview

India’s FMCG (Fast-Moving Consumer Goods) industry ranks among the largest and most vital sectors in the country, supported by an extensive network of manufacturing facilities, supply chains, and retail distribution points. Every day, leading FMCG companies deliver essential products to millions of consumers nationwide.

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To keep up with this massive demand, these organizations run high-volume production and distribution operations, collectively employing over 100,000 people across South and North India. However, as the industry continues to grow and seasonal demands fluctuate, managing such a large and diverse workforce has become increasingly complex. Traditional HR systems and manual processes are no longer capable of supporting operations at this scale with the required speed, accuracy, and efficiency.

HR Challenges Before Implementing an Advanced HRMS

FMCG enterprises across regions like South and North India, using legacy or in-house HR systems, encountered multiple workforce and operational challenges before shifting to a modern HRMS. These included:

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• Seasonal Shift Management Issues
  Difficulty managing large-scale seasonal labor inflows and shift assignments during peak production periods.
  

• Overtime Pay Conflicts
  Inconsistent or delayed overtime calculations and approvals led to payment disputes and employee dissatisfaction.
  

• Labor Payroll Complexities
  Disparate payroll systems for daily wage and contract workers across various locations caused confusion and compliance risks.
  

• Final Settlement Delays
  Manual and fragmented offboarding processes made employees exit slow, error-prone, and non-compliant.
  

• Supply Chain Attendance Tracking
  Monitoring attendance and location-based presence of field and supply chain teams was unreliable and inefficient.
  

• Resource Allocation Inefficiencies
  Assigning the right number of workers to the right units or departments was time-consuming and frequently inaccurate.
  

• Salary Slip Generation Bottlenecks
  Manual processing often delayed the issuance of salary slips, especially during high-volume payroll cycles.
  

• Payroll Processing Errors
  Frequent errors in calculations, statutory deductions, and location-specific rules due to outdated tools.
  

• Seasonal Production Workforce Management
  Short-term labor surges during harvests or festive seasons require rapid and flexible workforce management.
  

• Weekly Wage Management for Factory Workers
  Timely wage calculation and disbursement for daily wage workers was difficult to manage without automation.

Voyon Folks HRMS: The Game-Changer

To overcome these challenges, leading FMCG companies adopted Voyon Folks HRMS, a robust AI-powered solution tailored for large-scale, high-mobility workforce environments.

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Voyon Folks offers an integrated platform that unifies HR functions, eliminates manual tasks, and enables real-time workforce management, making it ideal for a fast-paced, distributed sector like FMCG.

Key Features Deployed

• AI-Powered Workforce Planning
  Intelligent allocation of labor based on production schedules, seasonal trends, and shift requirements.

• Geo-Fenced Attendance with Mobile Integration
  Accurate attendance tracking for factory and field workers using biometric systems and GPS-enabled mobile check-ins.

• Overtime & Compliance Engine
  Automated calculation of overtime and statutory compliance to ensure fair, transparent, and timely compensation.

• Weekly Wage Processing for Daily Wage Workers
  Custom payroll setup to efficiently manage weekly and daily wage payouts with precision.

• Digital Onboarding
  Fast-tracked onboarding for seasonal and contract workers with secure document capture and digital signatures.

• Shift Management System
  User-friendly module for managing rotating, seasonal, and multi-location shifts, ensuring smooth scheduling with zero conflicts.

• Automated Final Settlement Workflow
  Streamlined offboarding process including full and final settlements, experience letters, and statutory compliance documentation.

• Centralized Payroll Dashboard
  Real-time visibility and unified control of payroll across all facilities through a centralized dashboard.

• Document Repository & Salary Slip Automation
  Cloud-based centralized repository for storing employee contracts, payslips, and policy documents, offering secure access and automated generation capabilities.

• Output-Based Payroll (Exclusive to Voyon Folks HRMS)
  Custom payroll engine that calculates wages based on units produced or tasks completed, ideal for performance-driven factory environments.

• Batch-Based Payroll (Exclusive to Voyon Folks HRMS)
  Efficient payroll processing for employees working in production batches, ensuring fair compensation aligned with batch cycles.

• Shift-Based Payroll (Exclusive to Voyon Folks HRMS)
  Advanced payroll computation based on varied shift patterns, accommodating different rates, shift hours, and compliance rules.

• Dedicated FMCG Support Team
  Industry-trained experts providing localized, real-time support and implementation of best practices tailored specifically for the FMCG sector.

Business Outcomes

Since adopting Voyon Folks HRMS, leading FMCG brands have reported significant operational improvements:

• 60% reduction in shift scheduling errors and conflicts
  

• 75% automation of payroll processes across locations
   

• 90% faster onboarding and offboarding of seasonal workers
   

• 80% improvement in attendance tracking accuracy
  

• 100% automation of salary slip generation
   

• Improved compliance with labor laws and statutory regulations
  

• Enhanced employee satisfaction through accurate and timely payments

Conclusion

In a labor-intensive and highly dynamic industry like FMCG, digital HR transformation is critical to staying competitive. Voyon Folks HRMS has emerged as an essential solution for top FMCG brands across India, enabling smarter workforce management, improved compliance, and higher productivity.

Transform Your FMCG Workforce with Voyon Folks

From milk to spices, seafood to snacks, whatever your FMCG product, your people make it possible. Voyon Folks equips you with the tools to manage them with speed, transparency, and intelligence.

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