Centralized Workforce and Payroll Management for a Diversified Business Group
Client Overview
A prominent Indian business conglomerate, employing over 2,000 individuals across 10 subsidiaries, operates within a range of industries and geographic locations. As the group prepared to diversify further, it encountered heightened operational complexity. Each subsidiary adhered to distinct payroll policies and HR procedures, making centralized oversight nearly impossible. The lack of a unified system led to fragmented processes, inefficiencies in administration, and limited visibility at the group level.
Key Challenges
The group struggled with managing diverse payroll calculation methods unique to each subsidiary. The complexity of handling role-based and industry-specific salary structures posed a major barrier to standardized payroll processing. Furthermore, frequent employee transfers between companies complicated record maintenance and reporting, especially when attempting to generate accurate data for both individual companies and the parent group.
Attendance tracking across multiple states was conducted manually, often leading to disputes and delays. Inconsistent and redundant data collection through spreadsheets and emails caused errors and duplicated records. The corporate office lacked a real-time overview of employee data, movement, and compliance, undermining governance efforts.
Transformation Journey
To address these issues, Voyon Folks introduced a centralized HRMS platform tailored for multi-company environments. The new system enabled streamlined operations while preserving each subsidiary's autonomy. The implementation brought all 10 business units onto a single platform. This integration allowed individual HR teams to manage their operations independently, while the corporate headquarters gained comprehensive oversight of workforce activities across the group. Payroll processing was restructured into manageable clusters, offering a balance of standardization and flexibility. Manual onboarding processes were replaced with a digital workflow, with employee documents securely stored in a centralized repository. Intercompany employee transfers were updated in real-time, ensuring accurate tracking throughout the employee lifecycle. Attendance monitoring was digitized, and field employees' activities were geo-tagged. Additionally, asset distribution was tracked digitally, providing a clear view of allocations organization wide.
Business Outcomes
The transition to automated payroll significantly enhanced accuracy and timeliness, eliminating common errors and delays. Leadership at the group level gained real-time visibility into workforce data, enabling quicker and more informed decision-making. With digitized attendance and centralized documentation, trust and transparency improved among employees. Compliance with internal policies became easier to monitor and enforce. The burden of routine administrative tasks such as payroll, final settlements, and asset management was greatly reduced, allowing HR teams to redirect their efforts toward strategic initiatives. Equipped with a robust and scalable HRMS infrastructure, the business group is now positioned to seamlessly accommodate future expansions and onboard new subsidiaries with minimal disruption.
