Driving Efficiency Across the Automotive Sector: AI Driven HR Digital Transformation with Voyon Folks
Client Overview
India's automobile industry runs on a large network of showrooms and service centers, needing good workforce management and smooth daily operations. Leading car companies with hundreds of outlets across the country play a key role in sales and after-sales service, serving a wide range of customers.
As these businesses expanded, it was increasingly difficult to manage large, dispersed workforces. Manual processes and traditional HR systems could not keep pace with operational demands, creating inefficiencies in payroll, attendance, onboarding, shift management, and other HR functions.
Important Challenges
Before implementing an advanced HRMS, these firms, while using their legacy or in-house developed systems, faced a range of HR-related challenges
- Onboarding Bottlenecks:
Manual processing of documents delayed new employee induction and increased compliance risk.
- Document Management Challenges:
Paper recordkeeping undermined access, traceability, and security.
- Shift Management Shortcomings:
Difficult to maintain dynamic and rotating work shifts across multiple departments.
- Manual Attendance Tracking:
Ineffective attendance systems created payroll errors and authentication issues.
- Poor Leave Management:
Absence of a single system created confusion and policy mismanagement.
- Non-Standardized Payroll Across Locations:
Differing payroll processes in branches sacrificed transparency and efficiency.
- Slow Payroll Processing:
Payroll processing was slow and often incorrect, which demotivated staff
- Inadequate Technical Support:
Previous HR software vendors were ignorant of the industry and lacked timely support.
- Delays in Rehiring:
Absence of defined workflows caused inefficiency in rehiring past staff.
- Complex Final Settlements:
Offboarding processes were manual, time-consuming, and prone to errors.
Voyon Folks HRMS: The Game-Changer
To address these needs, leading auto manufacturers have adopted Voyon Folks HRMS, a scalable, configurable and feature-rich product with features to handle multi-location business and high-mobility companies like auto sales and service.
Key Features Deployed
Geo-Fenced & Geo-Tagged Attendance System
Biometric and mobile attendance built-in with geo-fencing and geo-tagging to accurately record time for field and on-site employees.
Automated Payroll Engine
Compliant payroll system with built-in tax management, statutory deductions, and direct banking.
Leave and Holiday Management
Clean, rule-based process for requesting, tracking, and approving employee leaves.
Digital Onboarding with e-Signature
Streamlined employee onboarding with secure document upload, verification, and e-signature functionality.
Smart Offboarding and Rehire Module
Settlement processes, issuance of experience letters, and rehiring ex-employees with ease.
Secure Document Vault
Unified cloud storage for all HR documents, such as contracts, payslips, and policy documents.
Multi-Location Payroll Dashboard
Streamlined payroll handling at all branches, with central reporting and control.
Dedicated Technical Support
Skilled support team trained on automotive industry requirements, delivering instant and customized solutions.
AI-Powered Talent Acquisition
Advanced hiring features including intelligent resume parsing, AI-based candidate sentiment analysis with sentiment scores, and automated shortlisting. Our AI-driven social media background checking provides deeper candidate insights, enabling compliant and well-informed hiring decisions.
Business Outcomes
These organizations achieved massive operational benefits through the use of Voyon Folks HRMS, including:
- 70% reduction in processing time of payroll
- 50% reduction in speed of onboarding and employee retention
- 100% automation of HR documents for showrooms and service centers
- Over 90% reduction in payroll-based attendance disputes
- Enhanced employee engagement through transparent HR practices
- Enhanced HR compliance, data integrity, and audit preparedness
Conclusion
With India's automotive sector driving the pace of accelerated transformation, strong and scalable HR solutions are essential to achieve operational success. Leading automotive companies have leveraged HRMS solutions to revolutionize HR operations, automate workforce management, and enhance compliance and employee experience at scale.
Change Your HR Operations with Confidence
Voyon Folks HRMS offers unmatched flexibility, simplicity, and control for automotive companies. With more than tens of thousand showrooms and sales centers , our solution allows your HR departments to become smarter and more efficient.
